Who should undergo the survey review process?
Any survey that meets one of the following conditions should undergo the IUPUI Survey Committee review process:
Small scale or focused intent surveys, such as academic faculty research surveys, assigned coursework, focus groups, participants' event evaluations, or point-of-service surveys targeting specific users that do not meet one of the above conditions are not subject to this process or the survey approval form.
If you have questions about whether your survey needs IUPUI Survey Committee approval, please contact Anne Mitchell.
I want to survey IU campuses other than IUPUI. What should I do?
The IUPUI Survey Committee review process is for surveys that target current IUPUI students, faculty, and staff. If you are interested in surveying populations from other IU campuses, we suggest that you contact the appropriate person(s) below.
When do I need to submit my survey for review?
To help us accommodate your request dates and sample needs, the following submission deadlines should be observed:
Please note that your requested start date may not fall into the expected semester. Please see the question “How do I determine which submission deadline is appropriate for my survey?” for more information.
How do I determine which submission deadline is appropriate for my survey?
Student names needed to administer a survey will not be made available until after classes have started. For the purposes of the IUPUI Survey Committee, surveys that begin administration within the dates below will be considered part of the corresponding semester.
Please note that your requested survey start date may affect submission deadlines.
What if I missed the submission deadline?
If you have missed the submission deadline and still want to submit a survey for review, please submit the survey approval form. There is no guarantee that the IUPUI Survey Committee will be able to accommodate your requested dates; however, it may be possible to administer your survey the following semester. You will be contacted after the committee has reviewed your survey.
Please contact Anne Mitchell if you have any questions.
What is FERPA and what are my responsibilities regarding FERPA-protected data?
The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. It is the responsibility of the researcher to ensure FERPA compliance. For more information about FERPA, visit the Office of Research and Compliance page on FERPA Policies & Guidance or visit IU’s FERPA website.
How does IU classify institutional data?
There are four classification levels of institutional data at Indiana University. For examples and descriptions, visit Data Management at IU.
Do I need to have IRB approval before I submit?
IRB approval is not required; however, ensure that you are aware of the IRB requirements for studies involving human subjects. For more information about IRB approval at IU, visit the Research Related Policies website from the Office of Research Administration.
How do I make changes to my approval request after it has been submitted?
Please contact Anne Mitchell.
Do I need to re-submit to administer the same survey again?
Surveys that have been previously approved by the IUPUI Survey Committee and previously administered are required to submit for approval to re-administer the survey.
I’m having trouble submitting the approval form. What should I do?
Double check to make sure you have completed all required fields. If you are still having trouble, contact Anne Mitchell.
How long does it take for a decision to be made on a survey request?
The IUPUI Survey Committee meets once each semester to assess approval requests. You will be notified of a decision within a month of the submission deadline. To help us accommodate your request dates and sample needs, please observe the submission deadlines.
What criteria are considered for approval?
The IUPUI Survey Committee seeks to ensure that reviewed surveys demonstrate:
What is a campus sponsor?
The IUPUI Survey Committee oversees the administration of surveys that are relevant to the campus mission or the broader academic community. To ensure that your survey meets these requirements, an appropriate campus sponsor may be required. This usually is a vice provost or dean. Keep in mind that this is not the same as the faculty sponsor included in the IRB process.
Why am I being asked to provide a response rate?
Part of the mission of the IUPUI Survey Committee is to be mindful of respondent burden as well as the responsible use of university resources. When we observe response rates, we can identify benchmarks for other surveys, and possibly model future surveys after ones that are measurably successful.
Fulfilling the Promise
Copyright © 2015
The Trustees of Indiana University,